How to Reconcile Your Etsy Payments Deposits Amount

Etsy is required to collect tax from buyers in certain locations. Since Etsy is responsible for collecting the tax, not sellers, the tax amount doesn’t appear in the Payment account. You can find tax information in your monthly statement CSV. Learn more

To calculate your Etsy Payments deposit amount and confirm why you are receiving this amount, you’ll need to download your monthly statement to see your full sales funds and the fees and taxes applied to your sales. Take into account any funds available for deposit, the fees and taxes debited from your Payment account and your deposit schedule and compare the total to the amount of your deposit. 

To calculate your deposit amount:

  1. Download your monthly statement CSV
  2. Calculate your deposit amount

Download your monthly statement CSV

To reconcile your Etsy Payments deposit, download your monthly statement. Your monthly statement contains all activity within your Payment account for a given month, which you can then use to calculate your deposit amount.

To download your monthly statement CSV files:

  1. On Etsy.com, click the Your Account icon, then click Shop Manager.
  2. Click Finances.
  3. Click Payment account.
  4. At the bottom Monthly statements section, select See all monthly statements.
  5. Choose the month you're interested in.
  6. Click Generate CSV. You’ll receive an email when CSV file is ready.
  7. Click Take me to download in the email.
  8. Click CSV to download your CSV file.

Calculate your Etsy Payments deposit amount 

To calculate your deposit amount: 

  1. On Etsy.com, click the Your Account icon, then click Shop Manager.
  2. Click Finances.
  3. Click Payment account.
  4. Find your sales funds that are available for deposit. You’ll see an amount under Available to deposit with a scheduled deposit date. 
  5. Subtract these amounts, found in your monthly statement CSV, from your funds available to deposit:

Your disbursement schedule determines when funds are deposited. For example, if you receive deposit amounts weekly (every Monday), you’d want to calculate your deposit for a week to match weekly deposit amounts.

If you have an available for deposit balance but haven’t received your deposit yet, learn more about receiving deposits.

Can I calculate my deposit amount using my Sales & Credits chart?

Your Sales & Credits chart shows your gross Etsy Payments sales totals minus fees and taxes, and the Fees & Taxes chart represents your Etsy fees and sales taxes. These charts are a reference and aren’t a direct representation of how much you’ll receive in your deposit, since they don’t include all payment activities such as bill payments and refunds. 

How Etsy calculates your deposit amount

The deposit amount you receive in your bank account is the total of your Etsy Payment sales and the activity in your Payment account. Since you’re enrolled in Etsy Payments, your sales funds are used to pay for your shop fees.  

Your deposit amount consists of these numbers: 

  • Total available for deposit
  • Fees
  • Refunds
  • Taxes

Total available for deposit

The amount available for deposit in your Payment account is your available Etsy Payment sales funds minus fees, refunds and taxes. 

Sales funds become available for deposit when all holds or delays on your funds have passed. 

A shop either has a delay of 1 or 7 days on their Etsy Payment sales. If less than 90-days have passed from your first sae, your sale funds become available 7 days after a sale. When the 90-day period ends, funds will become available for deposit the next business day after a sale.

There may also be a 5-day security hold for adding or updating your bank details.

In the event a shop sees an unusual spike in orders, particularly in a high demand category, or we otherwise believe that your actions may result in buyer disputes, chargebacks, high risk of fraud, counterfeiting, or other claims, Etsy may take action on your account in accordance with our Terms of Service, including our Etsy Payments Policy.When appropriate and permitted by law, Etsy will communicate information to the affected seller about the issue.

Fees

There are fees for adding items to your shop, making a sale, using services on the site, and more. These fees appear in your Payment account and are deducted from any Etsy Payments sale funds you receive. Learn more about these fees.

Refunds

When you issue a refund and you have funds available in your Payment account, the funds for the refund will be deducted from your Payment account balance. If you don’t have the funds available, your card on file will be charged to cover the remainder of the refund. 

If you’re in Austria, Germany, or the Netherlands, you are not required to have a card on file. The refund will be added to your Payment account to be paid as part of your amount due.

Taxes

In certain locations, Etsy is required to collect tax on your fees and/or from your buyer.

US Sales Tax

If your buyer is in one of these US states, Etsy may collect sales tax on the order. 

Sales tax is not directly shown in the Payment account at this time. You can download your monthly statement CSV and subtract the fees & taxes and net values from the amount column. The difference will be the tax Etsy collected.

For example, if you have a sale Amount for 10 GBP with a Fee & Taxes amount of 1 GBP and the Net is 8 GBP, it means that Etsy collected 1 GBP in tax on the order. 

You can also view the sales tax collected from your buyer on the order receipt.

VAT

Etsy may be required to collect VAT on your seller fees and/or import tax or VAT on digital items from your buyers.

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