If your buyer’s package gets lost in the mail, you have several options for providing them great customer service to help mend a negative experience:
Communicate with the buyer
The first step toward resolving any issues is to communicate openly about the order status through Messages.
Be sure to let the buyer know of any tracking updates or any communication you receive from the carrier or insurance provider. Provide delivery documentation to help the buyer and carrier locate the package. This might include tracking numbers, copies of any postage labels, or documentation about the package itself.
If the package was delivered but the buyer can’t find it, consider asking them to check in with another member of the household, or their office if it was delivered there.
If they’re trying to find the package at their local post office, provide them with any delivery documentation you may have to help them locate the item. Encourage them to check in with a neighbour as well.
If you end up opening a claim with the delivery service, keep the buyer informed about any progress.
Open a claim
The next step is to open a claim with the delivery carrier as soon as the option is available. Generally, the seller does this on the buyer’s behalf.
First, contact the delivery carrier and try opening a missing mail search request, if possible. If the package was not insured, this may be your only recourse.
If a package is not insured but is confirmed lost through a missing mail search, you may be entitled to a refund of the postage costs by the delivery carrier. Be sure to check your carrier’s policies to find out what your options are.
If you didn’t purchase insurance, check whether the delivery method you used includes insurance or coverage automatically. If so, contact the delivery carrier to open a claim. (If you purchased FedEx SmartPost postage on Etsy, you will begin your claim on Etsy.)
If the package was insured, the next step would be for the seller to open a formal claim with the delivery insurer.
If you use Etsy Postage Labels and purchased insurance, you can begin the claim process through Shipsurance:
- On Etsy.com, go to You > Shop Manager.
- Go to Orders & Delivery.
- Click the order with the insured label.
- Click the … icon to the right.
- Select File Insurance Claim.
- You’ll be directed to the Shipsurance website to fill out the remainder of your claim form.
Send a replacement or refund
Etsy doesn’t hold sellers responsible for items that are lost in mail. However, if you’re able to, consider sending a replacement item or a refund for the order. Sending a replacement or a refund can build customer satisfaction, which can help your business succeed in the long run.
Best practices for future orders
- Be sure to review any Messages you receive from your buyer prior to dispatching their order. They may have provided an updated delivery address, or attempted to coordinate delivery through another service with you. You can add a private note to the order if you need to keep track of important details, or you can use progress steps in the Orders & Delivery section of Shop Manager to organise orders that require changes.
- Consider disclosing the delivery carriers you use for your deliveries on listing pages and in delivery profiles. Buyers may know they have issues with some delivery carriers, and if they know this information up front, that can help prevent issues later.
- While there may be an extra expense depending on the delivery method and delivery carrier used, consider including tracking and insurance with all your packages. Buyers may be more enticed to order if they know they’re protected. If this isn’t a sensible option for your business, consider reaching out to buyers who purchase particularly valuable items from you to arrange these services on a case-by-case basis.